For documents that will be edited by many people (like Word docs), stick to "Web Safe" fonts like Arial, Times New Roman, or Georgia.
Moving a file from Mac to Windows can trigger substitution if the font formats (Type 1 vs. OpenType) aren't compatible.
If you are using professional design software like Adobe Illustrator or InDesign, never just save and send a .ai or .indd file. Use the command. This creates a folder containing the document, all linked images, and—most importantly—the fonts . 4. Embed Fonts in PDFs Download Font Substitution Will Occur
Using the wrong font can violate brand guidelines and change the "vibe" of a professional document.
Double-click the font file and click Install Font in the Font Book app. 3. Use "Package" Features For documents that will be edited by many
Different fonts have different widths. A substitution can cause text to jump to the next line or disappear from text boxes.
If you’ve ever opened a document or a design project only to be greeted by a warning stating you know the sinking feeling of seeing your carefully crafted layout suddenly look "off." If you are using professional design software like
In design programs, if you are sending a logo or a small amount of text to a printer, you can convert the text to "Outlines" (vector shapes). Warning: This makes the text uneditable.
Sometimes you have the font, but the version names differ (e.g., "Helvetica Neue Bold" vs. "Helvetica Neue T1 Bold").